About Patriot Growth Insurance Services: Founded in 2019, Patriot Growth Insurance Services (Patriot) is a growth-focused national insurance services firm that partners with employee benefits and property and casualty agencies across the United States. Patriot is currently ranked as the 25th largest broker in the U.S. by Business Insurance and has been named to the 2025 Inc. 5000 list of fastest-growing companies. With over 2,100 employees operating in 150+ locations across 48 states, Patriot’s collaborative model delivers resources and strategic support to its agencies. Patriot creates true alignment with its partner agencies, and its operating philosophy fosters enhanced career opportunities for its dedicated and professional team. We are committed to working with like-minded individuals who share our vision of creating an insurance agency focused on operational excellence and a relentless pursuit of growth.

Position Overview: Patriot seeks an experienced operations professional with strong safety management skills and understanding to join our company’s Facilities Operations team as a Facilities Operation Coordinator. In this position you will be responsible for supporting and streamlining all aspects of facility operations, lease management and workplace compliance across the organization’s real estate and equipment lease portfolio. This position will work to ensure our real estate portfolio is following all required safety and compliance needs in the network. This role plays a key part in ensuring operational efficiency, safety compliance and effective vendor coordination through proactive process development, data reconciliation, and audits and reviews.

Work location and arrangement: The position is a full-time, fully remote position.

Professional Responsibilities:

• Take necessary measures to ensure that the real estate portfolio is following all required safety and compliance needs in the network
• Lead the creation, maintenance, and audit of Emergency Action Plans at all company and partner agency’s locations
• Oversee the creation and the collection of lease floorplans
• Collection of necessary data points to get proper insurance for all locations
• Work to ensure all vendors have a proper certificate of insurance (COI) when working on location
• Own and enforce the statewide safety/risk requirements
• Research, coordinate, implement, and evaluate state-specific safety policies and programs, including compliance with required postings and training
• Lead the decommissioning and consolidation of lease locations as needed, including relocation of local services (internet, phone, copier, etc.), repairs, cleaning out, moving and collection of security deposits
• Maintain proper communications with landlord in terms of building maintenance needs
• Develop processes and continuously maintain TI improvements, ensuring that finance and operational approvals flow seamlessly through the Facility Operations team.
• Work within our lease management system to audit for accuracy with other departments, the management of lease expirations, reconciliations, metadata points and insurance policies
• Work in parallel with Procurement on renewal/new equipment needs
• Handle other duties that include security and monitoring of badge access tools, reserve office for travelling team members, space utilization reporting, and key performance metrics (KPIs)

Qualifications and Requirements:

• 1-3 years of relevant work experience in a facilities and safety compliance environment
• Working knowledge of OSHA requirements in the insurance industry
• Familiarity with state of California’s OSHA laws
• Proficient with the use of Microsoft Office Suite tools, including Excel
• Excellent interpersonal and communication skills (both oral and written)
• Ability to network with and handle vendor relationships effectively
• Independent thinker, problem solver with self-initiative
• Ability to travel 5-10% (minimal)

Why us: We offer the opportunity to be a part of one of the fastest-growing insurance companies since its inception. We strive to create a flexible and collaborative environment for our employees, and our goal is to provide enhanced career opportunities for our dedicated and professional team. In addition to a competitive salary, we provide a comprehensive health and welfare program to employees, family members and domestic partners. Employees are eligible for benefits coverage the first of the month following 30 days of employment. We offer:

• Medical, Dental, and Vision Benefits
• Flexible Spending Account (FSA) and Health Savings Account (HSA) and Commuter Transit Programs
• Company Paid Short-Term Disability, Long-Term Disability and Group Term Life
• Company Paid Employee Assistance Program
• Paid Parental Leave
• Paid holidays
• Personalized PTO
• 401 (k)

Compensation Range: A starting base salary in the $60,000 to $70,000 range, depending on the candidate’s experience. This position is also eligible for additional incentive compensation that is performance based.

*A wide salary range is posted for this position, and any job offer is based upon a salary analysis to comply with the required state pay transparency law. The salary analysis considers relevant experience, education, certifications, and seniority as compared to others doing substantially similar work. There is no guarantee an offer will be at the top of the posted range based on the salary analysis.

Patriot Growth Insurance Services is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, citizenship or immigration status, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, leave of absence, compensation, benefits, and training. Patriot will make hiring decisions based solely on qualifications, merit, and business needs at the time. For more information, read through our EEO and DE&I Policy located on our website at www.patriotgis.com.